ISPA Account

20180624 Minutes

International Society of Precision Agriculture (ISPA) Board Meeting Minutes
June 24, 2018
La Sheraton Centre Hotel, Montreal, Quebec, Canada

Participants: Nicolas Tremblay, President; Ian Yule, President Elect; 
Ken Sudduth, Past-President; John Stafford, 2012‑14 President; Terry Griffin, Treasurer; Viacheslav Adamchuk, Secretary; Quentin Rund, Executive Secretary
Could not participate: Raj Khosla, Founding President
The meeting started at 15:05 EDT. Nicolas reviewed the agenda, which was accepted as distributed. Slava reviewed the minutes from the June 12, 2018 conference call. The minutes were approved.
Quentin presented the early results from the voting for the ISPA Board. Votes will be accepted until the end of the day on Tuesday.  The ISPA Board meeting will be in Salon 3 and the PRAG Board meeting will be in Salon 2. The ISPA Board meeting will be from 20:00 to 22:00. 
Quentin reported that we have 455 registrants. For those situations where registrants were unable to attend, such as no Canadian visa, 50% refund will be given even for those registrants who did not meet the June 1 deadline for cancelling. The programs for the plenary sessions were reviewed. No major changes were made and the program will follow the printed version. This year’s research awards go to Jess Lowenberg-DeBoer (senior) and Louis Longchamps (junior).
Nicolas discussed the relationship with sister conferences. The next Board meeting will include newly elected officers and the chairs of ECPA, ACPA (two chairs), and CLAP conferences as well as the lead for the proposal to host ICPA in Australia. Membership feed from the latest ECPA has not been transferred yet. Conference proceedings papers are the biggest concern pertaining to future coordination. Difference in paper processing logistics is the biggest issue. Inviting conference chairs, as non-voting Board members, may result in better communication on this issue. Raj (via e-mail to Nicolas) has suggested preparing a letter of agreement to be co-signed with chairs of sister conferences.
Ian and Nicolas will co-chair the next Board meeting. Discussion on the Foundation was moved to the next meeting.
The meeting was adjourned at 17:10.
Distributed Agenda
1.      Call to order / Welcome
2.      Agenda approval
3.      Review and approval of minutes 18-06-12 (V. Adamchuk)
4.      Election results
5.      14th ICPA update
6.      Next (special) Board meeting on Tuesday
7.      Foundation
8.      Adjourn